TCF Swim Families,

Our next swim meet of the summer season is tomorrow, Thursday, June 11th , at Polo Club (vs. White Columns Warriors). The theme is “Beach Party,” if your swimmer wants to dress up! Please see below for all the important details. Please make note of the address, arrival times, parking and spectator specifics.

IF YOU NEED TO PULL YOUR CHILD OUT OF THE MEET ON THURSDAY - TEXT SHEENA at 808-386-7100.

Address

700 Lancaster Circle, Cumming, GA 30040

Parking

Parking next to the pool is very limited due to bullpens. There will be a couple spots just for drop offs. There is parking at the main clubhouse (a short walk away - located at 6300 Polo Club Drive). Parents can also park lining only one side of the neighborhood (the right side). Please do not to block driveways! There will be 1-2 parents riding around on their golf carts to help shuttle anyone if needed.

Sick Child/Emergency

If your child becomes ill, or you have an emergency at the last minute and you will not be able to participate in the meet (either as a swimmer or volunteer), please contact the following people:

• Sheena Gutenberg(swimmer cancellation): 808-386-7100
• Cortney Hagerty (volunteer issues/concerns): (518) 269-9207

We ask that you limit meet withdrawals to illness or emergencies only, as it is very difficult to make last minute changes once the meet lineups are set.

Volunteer Assignments

Volunteer assignments will be complete Wednesday unless we have a sick child/cancellation. If a change needs to be made, we will let you know. Please take note of which position you have been assigned. Bullpen parents need to arrive at the same time as swimmers (4:15 pm). Timers/recorders and judges will meet around 5:00pm for a meeting. All 2nd shift volunteers check in before 7pm.

Heat Sheets

Heat Sheets will be sent out via e-mail around 2:00 pm on Thursday. Please PRINT a copy for yourself, as we will only have limited copies available for those volunteers who need them for their volunteer job.

Arrival Times & Schedule

• FLAMES Arrival Time: 4:15 pm
• Warm-ups will be 4:50-5:20 PM
• SPARKS will swim at 5:25- PM
• Meet starts promptly at 5:30 pm

Bullpens

Please drop your child off at their bullpen and have them check in with a bullpen volunteer.

Our bullpens will be in the parking lot next to the pool (see pictures).

What to Bring

Important items to pack include two towels per child (one to sit on, one to dry off with), sunscreen, bug repellant, a small cooler (for water, Gatorade, and snacks), fun things for your child to do (there is plenty of down time between races), folding chair for parents, money for concession stand, a PRINTED heat sheet, and a flashlight in case the meet goes late. Please label ALL of your belongings. Many things tend to go missing at the end of the meet, especially when it starts to get dark. We advise against bringing electronics to the meet; WATER + ELECTRONICS = BAD

Food

Polo’s concession stand window is at the entrance of the pool and will take card and tap to pay (no cash!)

Weather Policy

We try to never reschedule a meet due to weather! If there is thunder or lightning, the referee or the lifeguard will make the call to clear the pool. This may delay the start of a meet or cancel warm-ups. If it occurs during the meet, we will confer with the other team and make a decision whether to stop the meet completely or wait it out. We usually wait as long as possible, but keep the safety of our swimmers and their families a priority. During weather delays we suggest that families retreat to their cars and wait for text updates. Weather related updates will be made via our SwimTopia App - make sure your notifications are turned on!

See you all Thursday! Go FLAMES!

Emmy Tyre

Swim Team Committee